Sample Submission Instruction Guidelines
ENSURING YOUR BEST RESULTS WITH PROPER SAMPLE HANDLING INFORMATION
Sample submission instruction guidelines are crucial in ensuring the accuracy and reliability of your research and testing operations. Specifically, if you follow submission instructions, you are guaranteeing the uniform handling of samples, by minimizing environmental influences and preventing errors. In essence, make sure to follow these guidelines to help you maintain the integrity of your samples.
With this in mind, at SeqMatic the sample submission instruction guidelines are vital for ensuring the reliability, consistency, and safety of our laboratory analyses. And therefore, they actively playing an important role in the overall quality management of your sample processing throughout our laboratory operations.
Above all, follow these three simple steps:
Submitting A Purchase Order
First, submitting the purchase order PRIOR to sample submission is key!
Samples will only be accepted after the order has been approved.
Submitting A Sample Submission Form ( DIGITAL VERSION )
Second, sending your Sample Submission Form to this address, is important!:
samples@seqmatic.com
Submitting A Sample Submission Form ( PRINTED COPY )
Third, printing and attaching a copy of the form to your shipment is critical for avoiding delays with sample processing.
NOTE: As a rule, the Submission Guideline Instructions are frequently updated. Important: These instructions were last updated in February 2024
Select a service form and follow the instructions provided to ensure the quality and accuracy of your sample results. Adhering to established guidelines streamline the workflow in the laboratory, making the process more efficient and reducing turnaround time for results.
HIDDEN
HIDDEN
Forms & Form Guidelines
First and foremost, these forms collect all relevant details about your project needs and requirements. Start by selecting the service form of preference:
Sample Submission Forms
- FORM – Prepared Sequencing Library (Pooled)
- FORM – Prepared Sequencing Library (Individual Samples)
- FORM – Cells and Tissues for DNA/RNA Extraction
- FORM – DNA/RNA for Library Preparation
- FORM – Prepared Sequencing Library – Parse Fixed Cells
Sample Submission Forms – Single Cell (10x Genomics & Parse Biosciences)
- FORM – Single Cell Prepared Sequencing Library (Pools)
- FORM – Single Cell Prepared Sequencing Library (Individual Samples)
- FORM – Single Cell (Tissues & Cell Suspension)
- FORM – Spatial Prepared Sequencing Library (Pools)
- FORM – Spatial Prepared Sequencing Library (Individual Samples)
- Submission FORM – 10x Single Cell Post GEM cDNA
Avoid Errors – Follow These Guidelines
- Digital Forms are XLS format files and contain several worksheet tabs
- Make sure to select to correct worksheet tab to fill and submit your project details
Packaging Recommendations
Follow these recommendations! They will help you to ensure quality and to prevent common errors such as contamination, degradation, or incorrect labeling of samples:
- Sample should be stored in 1.5mL tubes or on a 96 well plate. Shipping samples in PCR tube strips are not recommended.
- We accept Eppendorf tubes or screw caps.
- Tubes should be wrapped in parafilm to prevent caps from opening during transit.
- PCR plate seals must be rated for -80C or below. Plates seals are not rated for low temperatures and should be avoided.
- Protect samples by storing tubes in an appropriate tube box or storage rack. Do not place tubes loosely inside the shipping container.
- Do NOT use water ice
DNA
| Extraction Specimen | Samples & Prepared Libraries |
| Shipment on ice packs (blue ice) or dry ice. | |
|---|---|
RNA
| Extraction Specimen | Samples & Prepared Libraries |
| Shipment on dry ice. If RNA samples are preserved with RNAlater (or equivalent), samples could be shipped at ambient temperature. | |
|---|---|
Shipping Guidelines
In general, in order to facilitate timely sample processing, use these shipping guidelines to streamline an efficient workflow, making the process more efficient and reducing turnaround time for results:
- Overnight shipments:
Choose priority overnight (10:30AM) or standard overnight (3:00PM)
Do NOT use early AM delivery - Domestic shipments:
Send Monday – Thursday
Saturday deliveries are not accepted - International shipments:
Send on Monday
Shipping Address
Attn: Samples Receiving
SeqMatic LLC
48383 Fremont Blvd., Ste. 120
Fremont, CA 94538
Phone: 510-870-0965
If you have any questions, email: samples@seqmatic.com
Altogether, following the SeqMatic guidelines provides these benefits to your sample processing:
- First and foremost, you are preserving the integrity and quality of the samples from the point of collection through analysis; basically, you are securing high-quality and accurate results.
- Additionally, you are preventing common errors such as contamination, degradation, or incorrect labeling of samples.
- Ultimately, you are enabling an efficient workflow with reduced turnaround times for results.
In brief, these gold-standard sample submission instruction guidelines are maximizing the workflow handling and results for your sequencing projects. And most importantly, they are helping you to enable an expedited and accurate processing of your samples. In addition to this, they are also contributing to the fulfillment of regulatory compliance and apporting to the credibility of our laboratory’s high-standard operations.
Let us know if you have a question or need help filling or submitting the forms. Contacting us is easy! And, you can get assistance by dialing our main phone line 510.870.0965 Our customer service team is available to answer your inquiries.
The SeqMatic Difference
Expert NGS
The SeqMatic approach starts with proven genomic workflows and proprietary controls that have been refined and optimized over the past decade to deliver considerably more data than Illumina specifications.
Expert NGS
The SeqMatic approach starts with proven genomic workflows and proprietary controls that have been refined and optimized over the past decade to deliver considerably more data than Illumina specifications.
View MoreConscientious Attention To Detail
We learn about the goals of our customer’s scientific research and the type of sequencing data that would be most beneficial to their project.
Conscientious Attention To Detail
We learn about the goals of our customer’s scientific research and the type of sequencing data that would be most beneficial to their project.
View MoreTailor-made Services with Fast TAT
Then we modify our workflow to target those specific reads. Couple that effort with world class turnaround time.
Tailor-made Services with Fast TAT
Then we modify our workflow to target those specific reads. Couple that effort with world class turnaround time.
View MoreOptimal Solutions to Research Needs
This application of best science, higher quality data, more read depth per lane, and fast delivery makes SeqMatic an exceptional partner and value per research dollar spent.
Optimal Solutions to Research Needs
This application of best science, higher quality data, more read depth per lane, and fast delivery makes SeqMatic an exceptional partner and value per research dollar spent.
View MoreGet Your Results
Optimal solutions are custom-made according to research needs
Pre-Submission
Planning & Consultation - Assurance of de-identified sample submission and handling
Sample Submission
Nucleic Acid Extraction - We accept a wide range of sample types
Library Preparation
Library Generation - Amplified cDNA is used for sequence libraries' construction
Sequencing
Different platforms for different data outputs
Data Analysis
Custom BioInformatics